Delegations and Authorities Register

Purpose. Lists who at Meridian is authorised to approve engagements, expenditure, invoices, credit notes, recruitment, contracts, gifts and policy changes, and the limits that apply.

1.How the register works

Every approval in Meridian's systems must be given by a person who holds the delegation for that decision and value. Delegations are attached to roles, not individuals, and a person acting in a role holds its delegations for the period recorded in the human resources system. Approvals outside delegation are invalid and must be reported to the General Manager.

2.Client engagements

Engagement leads approve engagements up to the standard limit. Department managers approve engagements above that limit up to the departmental limit, and the General Manager approves all engagements above the departmental limit, all engagements assessed as high risk and all engagements with a related party.

• Engagement lead: engagements up to 25,000 dollars
• Department manager: engagements up to 100,000 dollars
• General Manager: engagements above 100,000 dollars or high risk

3.Expenditure and purchasing

Team members purchase routine supplies up to the petty limit with a manager's approval. Department managers approve expenditure within their budget up to the departmental limit. Capital expenditure and any commitment longer than twelve months requires the General Manager.

• Team member with manager approval: up to 500 dollars
• Department manager: up to 10,000 dollars within budget
• General Manager: above 10,000 dollars, capital items and long term commitments

4.Invoices and credit notes

The Finance and Administration Manager issues invoices. Invoices above 20,000 dollars must be reviewed by the engagement lead before issue. Credit notes up to 2,000 dollars are approved by the engagement lead, above that by the Finance and Administration Manager, and above 10,000 dollars by the General Manager.

5.People decisions

Recruitment for Meridian roles is approved by the General Manager. Offers of employment are signed by the People Services Manager. Salary changes and terminations require the General Manager. Leave is approved by the employee's manager.

6.Gifts, contracts and policies

Gifts or hospitality above 100 dollars in value must be declined or approved by a department manager and recorded. Supplier contracts are signed by the General Manager. Policies and procedures are approved by the owner named on the document and issued by the Quality, Risk and Compliance Manager.

7.Register maintenance

The General Manager owns this register. Changes are approved at the leadership meeting and recorded with the date. The register is reviewed annually and whenever the organisation structure changes.